Privacy Policy

County Business Clubs Ltd Privacy Policy

Last updated: February, 4th, 2020

Welcome to County Business Clubs Ltd

County Business Clubs is a Service of County Business Clubs Sussex Ltd. All visitors to our Service (“Visitors”) who register with the Service and join a County Business Club are Members. Members register and participate in one or more County Business Clubs. This Privacy Policy describes how we, County Business Clubs Sussex Ltd, obtain and use information about you and your visits to our website at www.countybusinessclubs.co.uk, as well as other websites wholly owned by County Business Clubs Sussex Ltd that are linked to from www.countybusinessclubs.co.uk to provide the Service, and your participation in a County Business Clubs Ltd and your use of County Business Clubs Sussex Ltd mobile applications. To offer the personalized experience of a County Business Clubs, we collect personal information about you (“Personal Data”). This policy describes how we collect, use, and share your Personal Data with other Members in connection with your use of the Service, including our mobile applications. Unless defined here, capitalized words have the same meaning as in the County Business Clubs Sussex Ltd Terms of Use, which this Privacy Policy is part of.

1. Information we collect and how we use it

When you visit our website, or become a member, interact with through the Service, or use our mobile applications, we, as the service collect Personal Data and other information from you (collectively, “Data”). We use your Personal Data to be able to provide the Service to you:

  • We collect Personal Data when you share it voluntarily.
  • We collect some Personal Data automatically when you visit our website, use the Service or use our County Business Clubs Sussex Ltd mobile applications.
  • We use your Personal Data to provide and improve the Service, understand how you and other Members are using County Business Clubs and to inform you about products and services that may be of interest to you.
  • Data does not include Your Content or User Generated Content. As we explain in our Terms of Use, you (and the people you license Your Content from) keep complete ownership of all Your Content. By posting Your Content on the Service, you grant us a license to use it, but you and your licensors still own it.

A. Personal Data you provide directly

‘Personal Data or Personal Information’ means any information relating to you from which you can be identified, directly or indirectly, including your name, identification number, location, online identifier such as your IP address or device ID, or one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity.

‘Special Categories of Personal Data’ means data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and data concerning your health, sex life or sexual orientation.

‘Aggregated Data’ is data in a summary form for statistical analysis. A common purpose of aggregation is to get more information about particular groups based on specific variables such as age, profession, or income level.

‘Pseudonymisation’ means the processing of your personal data in a way that the personal data can no longer identify you without the use of additional information, so long as the additional information is kept separately and is subject to technical and organizational measures to prevent you from being identified or identifiable.
We store and use your Personal Data together with an ID we assign each time you join a new County Business Club. We assign you one ID per County Business Club to ensure you have a personalized experience in each one.

Name and Email Address. When you register as Member of any County Business Club, we ask you for your real name and your email address.

We receive access to this information and use it to communicate with you about the Service. In addition, we may use this address to email you about products or services believed to be of interest to you. If you are a paying Member, we may also collect your mailing address and post code for billing purposes. Third parties may decide to collect your mailing address, via our Services.

Social Media Profiles. In the future we may enable you to register with your Facebook or LinkedIn account. When you register this way, you give us permission to access your Facebook or LinkedIn profile and photo. Your profile and photo may become part of your County Business Club profile. See below for more information on Integrated Services like Facebook and LinkedIn.

Profiles and Topics. When you join a County Business Club, you may be prompted to add a profile, including a short bio, and to choose topics to follow (“Topics”). From this information, County Business Clubs Sussex Ltd may personalizes your experience in each County Business Club.

Your Location. We ask you for your location so that we can facilitate interactions with other Members in your geographic area. In addition, if you opt-in our mobile app collects your GPS location information. If you enable location features, or do not disable GPS on your mobile device, other Members may be able to see your location.

Other Personal Data You Provide Directly. You may also provide us Personal Data when you use certain features of the Service such as participating in conversations or polls, contact us with inquiries, or respond to one of our surveys.

B. Personal Data and Information we collect automatically

You may have the option of registering using an Integrated Service, such as Facebook. If you choose to do this, your profile picture and other Personal Data in your profile on the Integrated Service will become part of your profile on the County Business Clubs websites and mobile apps. Please see the section below on Integrated Services for more detail.

Information About Your Use of the Service. Our servers automatically record your visits to the Service. Like all other website and mobile app servers, ours compiles a log that records the date, time, browser (i.e., Firefox), device type (i.e., iPhone), operating system (i.e. Android), and originating IP address of each page you visit.
We use cookies to collect information about your visits to our website and Service. Cookies are text files placed on your computer by websites to collect standard log information and visitor behaviour information. Our cookies collect the following information about you: which website or ad you visited right before ours, which pages you visited on our Service, and how much time you spent on each section of our Service. We may also collect other data about your visit, such as search requests and results. We use this information for our legitimate interests to track usage of our Service, to measure the number of unique visitors to the different sections of our Service, to understand how Members find and join County Business Clubs, and to help us make our Service more valuable to every Member. The use of this information is called “analytics.” Often information used for analytics is aggregated.
Our mobile applications on iOS (Apple) and Android (Google) have to interact with our computer servers. We assign your device a token so that you do not have to log in every time you use the Service via our mobile apps.
You can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some of our Service features may not work properly without cookies. Most browsers accept cookies automatically but allow you to disable them. For more information about cookies visit https://www.allaboutcookies.org.

Information About Your Location. From your IP address, we can tell generally where you are when you are accessing our Service, such as which city. We start by choosing a location for you based on the IP address of your Internet connection. You can update or remove this location at any time by logging in to your account on the Service.

C. Personal Data and Information Third Parties collect automatically

Third-Party Cookies for Site Use Analysis. We use third parties such as Google to help us analyse how people are using our Service. We also use the Google Analytics service to provide us with demographic data about Members, such as age and gender. Google uses a cookie that can be recognized by Google or its affiliate DoubleClick when you visit other websites. For more information about how Google collects, uses, and shares your information, please visit the Google Privacy Policy-Partners website at https://www.google.com/policies/privacy/partners/.

Third-Party Cookies Used to Target Ads to You When You Use the Service or are on Other Websites. “Beacons” are transparent pixel images that are used in collecting information about website usage across websites and over time. We may use their own or third-party cookies or beacons to target ads to you when you visit other websites. We may also work with other companies who use their cookies or beacons to target third party ads to you on other websites based on your prior visits to the our website Service. This is called online behavioural advertising (“OBA”), because you receive ads based on your prior online behaviour. We do not have access to these cookies; it is third parties who engage in OBA.

2. Our Sharing of your Personal Data and other information

We consider personalizing your County Business Clubs experience an important part of our Service. We want you to understand what Personal Data gets shared with other Members in County Business Clubs, and other third parties as part of the Service.

‘Third Party’ means a person or company who is not a Member, and government bodies and public agencies and authorities. Third Parties include our service providers whom we authorize, through a data processing agreement, to process your personal data or information to help us with: development, maintenance, and support of our websites and mobile applications, marketing and advertising, marketing research and analysis, communications, and customer service. We do not permit our Third-Party service providers to use your personal data for any other purpose. We do not share Personal Data with any person or company unless we have an agreement with them that controls their use of the data.

‘Processing’ or ‘Process’ means any operation or set of operations performed on personal data or on sets of personal data, including by automatic methods, such as collecting, recording, organizing, structuring, storing, adapting or altering, retrieving, consulting, using, disclosing, transmitting, sharing or otherwise making available, aligning or combining, restricting, erasing or destroying.

‘Consent’ or ‘Agree’ means your freely given, specific, informed and unambiguous expression of your wishes through a statement or other clear affirmative action such as checking a box which indicates your agreement to our processing of personal data relating to you.

If you are not comfortable with this type of sharing, don’t use our Service.

A. Personal Data shared within the Service

County Business Clubs Sussex Ltd will have access to your name, email address, and all personal or contact information that you provide when you register for County Business Clubs membership. In order to facilitate Member engagement, we will also have access to Data regarding your usage activity, in both aggregated and personally identifiable forms. For example, we will be able to see aggregated Member activity from County Business Clubs websites and online platforms, as well as specific information like how many people cheered in response to a comment you made. We also will be able to associate Your Content, and any Personal Information it contains, with your contact information. If you have agreed, we may communicate with you outside of the Service about County Business Clubs or relevant topics of interest to you and may retain your personal information after you leave County Business Clubs. You should only join a County Business Club if you are comfortable sharing your personal information with County Business Clubs Sussex Ltd.

Searching and Messaging by Others. Visitors to our Service may be able to search for you by your name and location if you are a Member of a County Business Club. Members of your County Business Club can search for you by location, Topics, or other personal information so that they may message you within the County Business Club that you have joined. Whether your information is available to other Visitors and Members depends on whether that information is provided in way that Public, Private, or hidden.

Public, Private, and hidden. Groups Organisers can select whether to make a group Public, Private, or hidden

  • In Public, all Visitors (including Members) can see your name and photo (“Profile”), as well as Your Content and activity. In a Public group, search engines like Google index all public activity, including Profiles. In a Private group, only organisers and other Members can see Profiles, Your Content, and activity.
  • In Private groups any Visitor can find the group but cannot enter without an invitation or membership request approval.
  • In Hidden groups, only Organisers and other Members of that group can see Profiles, Your Content, and activity. Only Members directly invited can find a hidden group. It is not available to search engines.

Personal Information Included in Your Content. If you include personal information in Your Content, it will be displayed to other Members based on the privacy levels defined above.

B. Personal Data and Information shared with Third Parties

Integrated Services. If you have used the option to register using an Integrated Service, such as Facebook, we share your information with the operators of the Integrated Service. More information is in the sections below entitled “Integrated Services.”

Business Transfers. As we develop our business, we might sell or buy businesses or assets. In the event of a corporate sale, merger, reorganization, dissolution, or similar event, Personal Data may be part of the transferred assets.

Agents, Consultants and Third Parties Whom We Have Contracts With. County Business Clubs Sussex Ltd, like many businesses, sometimes hires other companies to perform certain business-related functions. Examples include emailing information to you, maintaining our website, databases and mobile applications, processing payments, marketing and advertising, marketing research and analysis, and customer service. When we employ another company to perform a function of this type, we only provide them with the Personal Data and Information they need to perform their specific function and we do not authorize these service providers to use or disclose your personal information except as necessary to perform the tasks we have asked them to do for us or to comply with legal requirements.

Legal Requirements. We may disclose your Personal Data if required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) cooperate with a legal investigation or a request from a government authority, (iii) protect and defend the rights or property of County Business Clubs Sussex Ltd, (iv) protect the legal rights, safety, and security of users of our website and the Service, (v) protect our legal rights and legitimate interests, and those of our business partners, service providers, and customers; (vi) prevent fraud; (vii) act in urgent circumstances to protect the personal safety of users of the Service or the public, or (v) protect against legal liability.

C. Aggregated data shared

We disclose aggregated statistics, such as number of Members, in order to describe our Service to current and prospective business partners, and to our Third-Party service providers for our legitimate interests and other lawful purposes.

3. Your Personal Data Rights

You have rights regarding the Personal Data and Information we have about you.

You may object to, or restrict, our collection, use, sharing, transfer and/or storage of your personal information. You may also request a copy of the information that we have about you. You may also ask us to correct or remove personal information you think is incorrect.

You may contact the us to object, restrict, access, correct or delete your personal information. If you need help finding contact information for our privacy officer, please contact us using our contact information below.

If you have a registered account in the Service, you may object, restrict, access, correct, or request deletion or a copy of some or all of your Personal Data or Information by logging in to your account.

If you do not have a registered account in the Service and you would like to object, restrict, access, correct, delete, or request a copy of some or all of your personal information, please email, write, or call us at the following address: administrator@countybusinessclubs.co.uk or by sending your request by post to County Business Clubs Sussex Ltd, Unit 1, Swan Barn Business Centre, Swan Barn Road, Hailsham, E.Sussex, BN21 2BY, phone 01323 819007

We will respond to your request within a reasonable period of time.

Please note, we will keep your personal information for as long as necessary for us to provide the Service to you. We will also keep and use your personal data or information to comply with laws including tax laws and other applicable laws. We will also keep your Personal Data and Information as necessary for backup, archiving, audit, preventing fraud, resolving disputes, and troubleshooting problems.

If you are located in the European Union (EU), European Economic Area (EEA), UK, or Switzerland, please see also Section 13 below about how to make complaints regarding personal data collected in the EU, UK, and Switzerland and transferred to the U.S.

You may also make a privacy or data use complaint about us to the Data Protection Authority in the UK or EU/EEA Member State where you live or work by visiting the Office of the Data Protection Commissioner list of Data Protection Authorities at https://www.dataprotection.ie/docs/European-Functions-Useful-Links/b/99.htm.

Our Data Protection Officer is at administrator@countybusinesslcubs.co.uk.

4. Your choices

A. Join County Business Clubs Ltd

You get to decide whether to join County Business Clubs Sussex Ltd. You also get to decide whether you trust County Business Clubs Sussex Ltd with the information sharing described in this policy.

B. Public, Private, or Hidden County Business Club group settings

An Administrator or Organiser of a group can choose to make a County Business Clubs group Public, Private, or Hidden as described above.

C. Adjust your notification settings

In your account settings, you can control the frequency, type, and mode of notifications you receive through the Service. You can choose to be notified by email or mobile alerts, both, and neither. You can choose to turn on or off your notifications by type, such as cheers on your posts, and questions you can help answer.

D. Opting out of email

We would like to send you information about our services that you may be interested in. If you have agreed to receive marketing messages from us, you may opt-out at any time. We provide an opt-out link at the bottom of each email message.

Because we plan our communications in advance, it may take several weeks for the opt-out request to take effect. If you continue to receive marketing messages from us after you opt-out, please let us know so that we can investigate the situation.

E. Opting out of Google Analytics

To prevent your data from being used by Google Analytics, click here for instructions.

F. Opting out of Google behavioural advertising

To opt out of Google behavioural advertising, click here to see your Google ad settings.

G. Opting out of tracking

Please see our Cookie Policy for important information about non-Google cookies that are placed by us or by our business partners on your computer, mobile phone or other device and how to opt out. We do not have access to, nor does this Privacy Policy govern, the use of cookies or other tracking technologies that may be placed on your computer, mobile phone, or other device by non-affiliated, third-party ad technology, ad servers, ad networks, or any other non-affiliated third parties. If you would like to learn more about OBA or to opt out of having this information used by companies that are part of the Network Advertising Initiative to deliver targeted ads, please visit  https://www.networkadvertising.org/managing/opt_out.asp, or if you are located in the UK, European Union/European Economic Area, please visit European Interactive Digital Advertising Alliance (EDAA) Your Online Choices website at http://www.youronlinechoices.eu/. Please note you will continue to receive generic ads.

H. Deleting cookies

To manage or delete browser cookies, please see your browser’s privacy settings.

5. Account termination

You can leave one or more of your County Business Clubs on a Club by Club basis. As soon as you leave, we stop collecting your Personal Data for that County Business Clubs.

6. Exclusions

This Privacy Policy does not apply to any Personal Data collected by County Business Clubs Sussex Ltd, outside the Service, such as a telephone call. This Privacy Policy does not apply to any unsolicited information you provide to County Business Clubs Sussex Ltd, through the Service or through any other means, such as information posted to any public areas of the Service, any ideas for new products or modifications to existing products, and other unsolicited submissions (collectively, “Unsolicited Information”). All Unsolicited Information shall be deemed to be non-confidential and County Business Clubs Sussex Ltd, shall be free to reproduce and use such Unsolicited Information without limitation or attribution. We respect your copyrights in Your Content, as outlined in our Terms of Use.

7. Disputes with other Members

County Business Clubs Sussex Ltd cannot control the actions of other Members; if you have a privacy-related dispute with another Member, you should contact that person directly. You should alert us at administrator@countybusinessclubs.co.uk if you believe that another Member has violated this Privacy Policy or our Acceptable Use Policy.

8. Children

County Business Clubs Sussex Ltd does not knowingly collect Personal Data from children under the age of 13. If you are under the age of 13, please do not use the Service or submit any Personal Data through the Service. If you have reason to believe that a child under the age of 13 has provided Personal Data to County Business Clubs Sussex Ltd through the Service, please contact us at administrator@countybusinessclubs.co.uk and we will look to delete that information from our databases.

9. Links to other web applications

This Privacy Policy applies only to the Service. The Service may contain links to other websites not operated or controlled by County Business Clubs Sussex Ltd, (the “Third Party Sites”). The policies and procedures we described here do not apply to the Third-Party Sites. The links from the Service do not imply that County Business Clubs Sussex Ltd, Inc. endorses or has reviewed the Third-Party Sites. We suggest contacting those sites directly for information about their privacy policies and practices.

10. Integrated services

One of the special features of the Service is that it allows you to enable various online Third-Party services, such as social media and social networking services like Facebook and LinkedIn (each, an “Integrated Service”), to integrate directly into your County Business Club. By directly integrating these services, we make your use of County Business Clubs richer and more personalized. To enable Integrated Services, we will ask you to authorize County Business Clubs Sussex Ltd to access the Integrated Services (or vice versa). When you add an Integrated Service account to a County Business Club (or vice versa), your log-in information, Personal Data, non-personal data, location information, your content, your County Business Club name, your County Business Club location, your County Business Club affiliation, profile photo, Facebook Connect ID, Profile (if you are integrating your Facebook account) and other relevant personal information may be passed through to, or received from, the Integrated Service in connection with your use of the Service. We may import, use, disclose, and retain such data and information to, among other things, customize and improve the Service for you and others. Note that Integrated Services may also import, use, and retain this information. You may be able to control how certain information is shared with us in your privacy settings within the Integrated Services. However, please remember that the manner in which Integrated Services collect, use, store, and disclose your information is governed solely by the policies of the companies operating those Integrated Services, and we shall have no liability or responsibility for the privacy practices or other actions of any Integrated Service that may be enabled within the Service.

If, and only if, you have elected to integrate your County Business Club with an Integrated Service, we may share your information with Integrated Services. This may happen when you first register with County Business Clubs Sussex Ltd, when you log into a County Business Club from time to time, or in emails or other communications we may send you consistent with this Privacy Policy. We may from time to time share your Personal Data and anonymous data, your location information, your County Business Clubs Membership, your County Business Clubs URL, your location, and your use of certain features on County Business Clubs with Integrated Services to facilitate and enhance your use of the Integrated Services. Please keep in mind that services provided by Integrated Services are not provided by us and therefore your use of the Integrated Services will be governed by the Integrated Services’ Terms of Use and other policies, and that the collection, use, and disclosure of information provided by you or us to Integrated Services is not governed by this Privacy Policy.

11. Security of Your Personal Data

We use appropriate technical and organizational measures including encryption, aggregation, and pseudonymization to protect your Personal Data provided via the Service from loss, misuse, and unauthorized access or use, disclosure, alteration, or destruction. However, no Internet, email, or other electronic transmission is ever 100% secure or error free, so we cannot guarantee that your Personal Data will never be accessed, used, or disclosed, so you should take special care in deciding what information you share on the Service.

“Phishing” is a scam designed to steal your Personal Data or Information. If you receive an e-mail that looks like it is from us asking you for information about you, please contact us.

13. Transferring your Personal Data to Other Countries

This Section Includes Important Updates as of December 11, 2020

Our website and mobile applications are provided from within the United States and are subject to state and federal laws of the United States. If you are located outside the United States, your Personal Information is being transferred to, stored, used, and shared in the United States.

Following the invalidation of the EU-US Privacy Shield by the Court of Justice of the European Union on July 16, 2020 (known as the “Schrems II” decision) and of the Swiss-US Privacy Shield on September 8, 2020, Personal Data subject to the GDPR are no longer transferred by or to County Business Clubs Sussex Ltd on the basis of the Privacy Shield but are instead subject to the EU Standard Contractual Clauses.  The Schrems II decision also placed additional compliance requirements on the use of EU Standard Contract Clauses (SCC) for transfer of EU/EEA Personal Data to the U.S. by companies subject to Section 702 of the U.S. Foreign Intelligence Surveillance Act (FISA) and/or Executive Order 12333 (E.O. 12333).  It is our good faith belief that the types of EU/EEA Personal Data we receive, collect, process, use and/or share in the U.S. are not of the types of data that would generally be subject to requests from U.S. government authorities pursuant to FISA Section 702 and/or E.O. 12333.

As explained above in this Privacy Policy in Section 2(b), we sometimes share your Personal Information with Third Party service providers so they can perform services for us. If we share Personal Information we have received from EU/EEA/Swiss data subjects, with a Third Party, that Third Party’s access, use, and disclosure of your Personal Information will be subject to the Standard Contractual Clauses.  Under the Standard Contractual Clauses, like the Privacy Shield Principles, we may be liable to you for the failure of our service providers to comply with the Standard Contractual Clauses.

While EU and U.S officials are working to resolve the issues which were the basis for the Schrems II decision invalidating the EU-U.S Privacy Shield framework, we continue to adhere to the EU Privacy Shield Principles required by our Privacy Shield Certification(s). We remain subject to the regulatory and enforcement authority of the U.S. Federal Trade Commission. If you are located in the UK, European Union (EU), Switzerland or European Economic Area (EEA), and have a question or complaint regarding data collected in the UK, EU, EEA or Switzerland that was transferred to the U.S. under the Privacy Shield Frameworks, you should first direct your question or complaint to administrator@countybusinessclubs.co.uk You can also write or call us at the following address: County Business Clubs Sussex Ltd, Unit 1, Swan Barn Business Centre, Swan Barn Road, Hailsham, East Sussex, BN21 2BY

County Business Clubs Sussex Ltd continues to refer unresolved privacy complaints under the Privacy Shield Principles to BBB EU PRIVACY SHIELD, a non-profit alternative dispute resolution provider located in the United States and operated by the Council of Better Business Bureaus.

If you do not receive timely acknowledgment of your complaint from us, or if we have not resolved your complaint, please visit https://www.bbb.org/EU-privacy-shield/for-eu-consumers for more information or to file a complaint. The services of the BBB EU Privacy Shield are provided free of charge to you. Finally, as a last resort and in limited circumstances, UK, EU & Swiss individuals with residual complaints may be eligible to request binding arbitration before a Privacy Shield Panel described on the Privacy Shield Annex I website found at https://www.privacyshield.gov/article?id=ANNEX-I-introduction.

14. Access to information; contacting us

To keep your Personal Data accurate, current, and complete, please update your account settings or contact us at the email address below. We will take reasonable steps to update or correct Personal Data in our possession that you have previously submitted via the Service.

Please also feel free to contact us if you have any questions about County Business Clubs Sussex Ltd’s Privacy Policy or the information practices of the Service. Our email address for privacy issues is administrator@countybusinessclubs.co.uk You can also write or call us at the following address: County Business Clubs Sussex Ltd, Unit 1, Swan Barn Business Centre, Swan Barn Road, Hailsham, East Sussex, BN21 2BY

15. Changes to County Business Clubs Ltd’s Privacy Policy

We keep this Privacy Policy under regular review, and we will notify you when we make changes in the future. Please review this policy periodically, and especially before you provide any Personal Data to us. We will also place any updates on our website. This privacy policy was last updated on the date indicated at the top of this document.

We have no liability or responsibility for the privacy policies or practices of our Members or other actions of any Integrated Service that may be enabled within the Service.